KKNC BOT meeting held at ICC, Milpitas on 2/7/2010

Attendees:

1. Somashekar - Chairman
2. Kiran Maiya - Vice-chairman
3. Radhakrshna (Radhu) Talkad
   - BOT
4. Raghu Halur - President-2010

Absent:

1. Veena Gowda – BOT

2010 KKNC Goals:

• Programs - In the
  interest of time, we did not discuss this item.
• Team's goal is to
  stick to the schedule and finish the program in time
• President shared
  his team's aggressive goal about the membership. Internal goal is to
  have 720 members registered in 2010.

Election and infrastructure:

• KKNC being biggest Kannada
  organization outside India, we may have to be prepared for elections
  in the coming years. So it is in the best interest of the organization
  to have this process documented
• In the event KKNC has to conduct
  an election to either the Executive Committee, or the Board of Trustees, there
  currently is no detailed procedure setup that will guarantee a fair
  and free election, protect the privacy of all KKNC members (regarding
  canvassing procedures), limits on contestants, and several others. The
  BOT running such an election, would have to be very deliberate in its
  actions so as not to be held liable to any improprieties.
• Kiran Maiya, will form a
  committee of KKNC members, and come up with an election procedure. This
  will then be reviewed and approved by the BOT.

Closing 2009 accounts:

• 2009 accounts not closed
  yet because of one open item on 2009-magazine. May 15th is the deadline
  for filing the taxes.
• Book closing aimed for end
  of March . Goal is set for end of Feb for internal auditing
• Radhu Talkad to help in
  the internal audit.

KKNC Sponsorship Requirements:

• KKNC being the largest Kannada
  Cultural Organization outside of Karnataka, many smaller organizations
  and associations seek it's support, sponsorship etc. It is of utmost importance to protect
  KKNC against any possible liabilities, and misuse of it's name by any
  organization. KKNC needs to formulate strict requirements and guidelines to
  qualify for using the KKNC banner, in addition to the existing Financial
  Liability Waver forms. Radhu Talkad strongly suggested forming a sub-committee
  to define these new detailed requirements in keeping with the KKNC Constitution.

Misc:

• Discussed about the derogatory
  comments about KKNC and its office bearers in a public forum and how
  to handle such things in future.
• The President was advised
  to respond to such comments, when appropriate, on behalf of KKNC Executive
  Committee (not as an individual). It may be appropriate to make a statement
  only addressing the fundamental concerns in the comments, without getting
  personal. Efforts should be made to not get into a debate.
• The President may, if he
  finds it necessary, have a short discussion with his committee members
  to address such comments and to boost their morale. The BOT may also help
  with this if required.
• ICC is planning for the
  Karnataka day soon. President was given a heads up.
• To maintain transparency,
  it was decided to post all the meeting minutes on web
• Soma Shekar advised the
  new members of the BOT to please go through the KKNC Constitution Bylaws
  (dated Dec 21, 2005) in detail. A copy is available on the KKNC website.